DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
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Definitive Proxy Statement |
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Soliciting Material Pursuant to §240.14a-12 |
GEOVAX LABS, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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TABLE OF CONTENTS
GEOVAX LABS, INC.
1256 Briarcliff Road
Emtech Bio Suite 500
Atlanta, Georgia 30306
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS AND PROXY STATEMENT
To Our Stockholders:
The Annual Meeting of Stockholders of GeoVax Labs, Inc. will be held on Thursday, June 18,
2009, at 2:00 p.m. (Eastern Time), at the J. Fonda Conference Center, 1256 Briarcliff Road,
Atlanta, Georgia for the purposes of considering and voting upon:
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A proposal to elect seven directors to serve until the 2010 Annual Meeting of
Stockholders; |
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A proposal to ratify the appointment of Porter Keadle Moore LLP as the independent
registered public accounting firm of GeoVax Labs, Inc. for the fiscal year ending December
31, 2009; and |
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Such other business as properly may come before the Annual Meeting or any adjournments
thereof. The Board of Directors is not aware of any other business to be presented to a
vote of the stockholders at the Annual Meeting. |
Stockholders of record at the close of business on April 20, 2009 are entitled to notice of
the Annual Meeting and at any continuation or adjournment thereof.
This year, the Company is using the U.S. Securities and Exchange Commission rule that allows
us to furnish proxy materials over the Internet. On or about April 30, 2009, the Company started
mailing to its stockholders a Notice of Internet Availability of Proxy Materials (a Notice). The
Notice contains instructions on how to access this Proxy Statement and our Annual Report and vote
online or by telephone. The Notice also contains instructions on how stockholders can receive a
paper copy of the Companys proxy materials, including this Proxy Statement, the Companys Annual
Report and a form of proxy card or voting instruction card. Stockholders who receive a paper copy
of the Companys proxy materials, including a Proxy Statement, the Companys Annual Report and a
form of proxy card or instruction card may vote online, by telephone or by mail.
Please vote as promptly as possible, whether or not you plan to attend the Annual Meeting.
Your promptness in voting will assist us in ensuring that a quorum is present or represented. Even
though you vote, you may nevertheless attend the Annual Meeting and vote your shares in person if
you wish. If you want to revoke your proxy at a later time for any reason, you may do so in the
manner described in the attached Proxy Statement.
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By Order of the Board of Directors,
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Mark W. Reynolds |
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Corporate Secretary |
April 30, 2009
Atlanta, Georgia
GEOVAX LABS, INC.
1256 Briarcliff Road
Atlanta, Georgia 30306
PROXY STATEMENT
For The
ANNUAL MEETING OF STOCKHOLDERS
To Be Held June 18, 2009
ABOUT THIS PROXY STATEMENT
This Proxy Statement is furnished in connection with the solicitation of your proxy by the
Board of Directors of GeoVax Labs, Inc., a Delaware corporation, for use at our Annual Meeting of
Stockholders to be held at the J. Fonda Conference Center, 1256 Briarcliff Road, Atlanta, Georgia
on Thursday, June 18, 2009, at 2:00 p.m. local time and at any meeting following adjournment
thereof.
Important Notice Regarding the Availability of Proxy Materials
The Notice of Annual Meeting of Shareholders, Proxy Statement, Form of Proxy and 2008 Annual
Report are available at www.proxyvote.com.
This year, the Company is using the U.S. Securities and Exchange Commission (SEC) rule that
allows us to furnish our proxy materials over the Internet. On or about April 30, 2009, the Company
started mailing to its stockholders a Notice of Internet Availability of Proxy Materials (a
Notice). The Notice contains instructions on how to access this Proxy Statement and Annual Report
on Form 10-K (Annual Report) and vote online or by telephone. The Notice also contains
instructions on how stockholders can receive a paper copy of the Companys proxy materials,
including this Proxy Statement, the Companys Annual Report on Form 10-K and a form of proxy card
or voting instruction card. Stockholders who receive a paper copy of the Companys proxy materials,
including a Proxy Statement, the Companys Annual Report and a form of proxy card or instruction
card may vote online, by telephone or by mail. By furnishing its proxy materials over the Internet,
the Company is lowering the costs and reducing the environmental impact of the Annual Meeting.
Revocability of Proxy and Voting of Shares
If you give us a proxy you will have the power to revoke it at any time before it is
exercised. The proxy may be revoked before it is exercised by sending a written revocation or a
duly executed proxy bearing a later date to us at our principal executive offices located at 1256
Briarcliff Road, Emtech Bio, Suite 500, Atlanta, Georgia 30306. The proxy may also be revoked by
attending the meeting and voting in person.
When the proxy is properly executed, dated and returned, the shares it represents will be
voted in accordance with any directions noted on it. If no instructions are indicated, the proxy
will be voted FOR the approval of the proposals. We currently know of no other matters to be
considered at the Annual Meeting of Stockholders. If, however, any other matters come before the
Annual Meeting of Stockholders, or any adjournment or adjournments thereof, the persons named in
the proxy will vote the proxy in accordance with their best judgment on any such matter.
Record Date, Voting Rights and Outstanding Shares
The Board of Directors has fixed April 20, 2009 as the record date (the Record Date) for
determining holders of our common stock, $0.001 par value per share, who are entitled to vote at
the meeting. As of the Record Date, we had 751,803,510 shares of common stock outstanding and
entitled to vote. Each share of common stock entitles the record holder to one vote on each matter
to be voted upon at the meeting. A majority of the shares of common stock issued and outstanding
and entitled to vote at the meeting will constitute a quorum at the meeting. If a quorum is not
present or represented at the Annual Meeting, the Chairman of the meeting or the shareholders
holding a majority of the shares of Common Stock entitled to vote, present in person or represented
by proxy, have the power to adjourn the
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meeting from time to time without notice, other than an announcement at the meeting, until a
quorum is present or represented. Directors, officers and employees of the Company may solicit
proxies for the reconvened meeting in person or by mail, telephone or telegram. At any such
reconvened meeting at which a quorum is present or represented, any business may be transacted that
might have been transacted at the meeting as originally scheduled. Cumulative voting is not
permitted.
Unless otherwise indicated on the proxy, your shares will be voted FOR the election of the
seven director-nominees named on the proxy and FOR the proposal to ratify the selection of our
independent registered accountants. Proxies cannot be voted for a greater number of persons than
the number of director-nominees named.
Voting by Holders of Shares Registered in the Name of a Brokerage Firm, Bank or Other Nominee
If your GeoVax shares are held by a brokerage firm, bank or other nominee (i.e., in street
name), you should receive directions from your nominee that you must follow in order to have your
shares voted. Online and telephone voting is also generally available to persons holding their
shares in street name. Street name shareholders who wish to vote in person at the meeting will
need to obtain a proxy form, sometimes referred to as a voting instruction form, from the
brokerage firm or other nominee that holds their common stock of record.
Shares held of record by stockholders or their nominees who do not vote by proxy or attend the
Annual Meeting in person will not be considered present or represented at the Annual Meeting and
will not be counted in determining the presence of a quorum. Signed proxies that withhold authority
or reflect abstentions or broker non-votes will be counted for purposes of determining whether a
quorum is present. Broker non-votes are proxies received from brokerage firms or other nominees
holding shares on behalf of their clients who have not been given specific voting instructions from
their clients with respect to non-routine matters.
Solicitation
The cost of preparing, assembling and mailing this Proxy Statement and the form of proxy will
be borne by the Company. Directors, officers and employees of the Company may also solicit proxies
personally or by mail, telephone or facsimile. No compensation will be paid for such solicitations.
In addition, the Company will bear the reasonable expenses of brokerage houses and other
custodians, nominees and fiduciaries who, at the request of the Company, may send proxies and proxy
solicitation material to their clients and principals.
Approval of Proposals
Each share of common stock is entitled to one vote. The election of directors will be
determined by a plurality of the votes cast at the Annual Meeting if a quorum is present.
Shareholders do not have cumulative voting rights in connection with the election of directors.
This means that the seven nominees receiving the highest number of FOR votes will be elected as
directors. Withheld votes and broker non-votes, if any, are not treated as votes cast, and
therefore will have no effect on the proposal to elect directors. The affirmative vote of a
majority of all votes cast is required for the approval of Proposal II. Abstentions and broker
non-votes are not considered as votes cast, and therefore will have no effect on the outcome of the
vote on Proposal II.
PROPOSAL I
ELECTION OF DIRECTORS
Our bylaws provide that the members of the Board of Directors are to be elected at each annual
meeting of stockholders and are to serve until the next annual meeting of stockholders or until
their successors are duly elected and qualified.
Director Nominees
The Board of Directors has nominated Donald Hildebrand, Andrew Kandalepas, Dean Kollintzas,
Robert McNally, Harriet Robinson, John Spencer and Peter Tsolinas for reelection as directors of
GeoVax to serve until the
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2010 Annual Meeting of Stockholders, until each of their successors are elected and qualified,
or until their earlier death, resignation or removal. Information concerning the nominees is set
forth below under Directors and Executive Officers.
We believe that the nominees will be available and able to serve as directors. In the event
that any nominee is unable to serve (which is not anticipated), the holder of your proxy will cast
votes for such other persons as they may select.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE ELECTION OF THE NOMINEES SET FORTH IN THIS
PROXY STATEMENT. THE PERSONS NAMED IN THE FORM OF PROXY WILL VOTE THE PROXY AS SPECIFIED. IF NO
SPECIFICATION IS MADE, THE PROXY WILL BE VOTED FOR THE ELECTION OF THE NOMINEES SET FORTH ABOVE.
Directors and Executive Officers
The following table sets forth certain information with respect to our directors and executive
officers.
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Current Position |
Donald G. Hildebrand
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68 |
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Chairman of the Board of Directors |
Andrew J. Kandalepas
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57 |
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Senior Vice President and Director |
Dean G. Kollintzas*
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36 |
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Director |
Robert T. McNally, Ph.D.
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61 |
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President and Chief Executive Officer, Director |
Mark W. Reynolds
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47 |
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Chief Financial Officer and Corporate Secretary |
Harriet L. Robinson, Ph.D.
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71 |
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Senior Vice President, Research & Development, Director |
John N. Spencer, Jr.*
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68 |
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Director |
Peter M. Tsolinas*
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73 |
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Director |
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Member of the Audit Committee and the Compensation Committee of the Board of Directors. |
Donald G. Hildebrand. Mr. Hildebrand joined the Board of Directors as Chairman and became our
President and Chief Executive Officer upon consummation of the merger with GeoVax, Inc. in
September 2006. Effective April 1, 2008, upon the appointment of Dr. Robert McNally as our
President and Chief Executive Officer, Mr. Hildebrand executed a consulting agreement with the
Company and remained as Chairman of the Board. Mr. Hildebrand is a founder of GeoVax, Inc., our
wholly-owned subsidiary, and has served as a member of its Board of Directors since June 2001.
Prior to founding GeoVax, Mr. Hildebrand was North American President and Chief Executive Officer
of Rhone Merieux, Inc., a subsidiary of Rhone Merieux, S.A., a world leader in the
biopharmaceutical and animal health industries. In 1997, Mr. Hildebrand also became Global Vice
President of Merial Limited, a position that he held until retiring in 2000. Mr. Hildebrand
received his BS in microbiology from the University of Wisconsin.
Andrew J. Kandalepas. Mr. Kandalepas was Chairman of the Board, President and Chief Executive
Officer of Dauphin Technology from 1995 until the merger with GeoVax, Inc. in September 2006, at
which time he assumed the position of Senior Vice President and remained a director of the Company.
Mr. Kandalepas has a varied 30-plus year career as an entrepreneur and executive manager. Mr.
Kandalepas earned his Electronics Engineering Degree from DeVry Institute of Technology.
Dean G. Kollintzas. Mr. Kollintzas joined the Board of Directors upon consummation of the
merger with GeoVax, Inc. in September 2006. Since 2001 Mr. Kollintzas has been an Intellectual
Property Attorney specializing in biotechnology and pharmaceutical licensing, FDA regulation, and
corporate/international transactions. Mr. Kollintzas received a Microbiology degree from the
University of Illinois and a J.D. from Franklin Pierce Law Center. He is a member of the Wisconsin
and American Bar Associations.
Robert T. McNally, Ph.D. Dr. McNally joined the Board of Directors in December 2006 and was
appointed as our President and Chief Executive Officer effective April 1, 2008. From 2000 to March
2008, Dr. McNally served as Chief Executive Officer of Cell Dynamics LLC, a cGMP laboratory
services company. Previously, Dr. McNally was Senior Vice President of Clinical Research for
CryoLife, Inc., a pioneering company in transplantable human tissues.
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Dr. McNally is a Fellow of the American Institute for Medical and Biological Engineering,
serves on the advisory boards of the Petit Institute for Bioengineering and Dupree College of
Management at the Georgia Institute of Technology, and is a past Chairman of Georgia Bio, a trade
association. Dr. McNally graduated with a Ph.D. in Biomedical Engineering from the University of
Pennsylvania.
Mark W. Reynolds, CPA. Mr. Reynolds joined the Company in October 2006 as Chief Financial
Officer and Corporate Secretary. From 2003 to 2006, before being named Chief Financial Officer of
GeoVax Labs, Inc., Mr. Reynolds provided financial and accounting services to GeoVax, Inc. as an
independent contractor. From 2004 to the present, Mr. Reynolds has served as Chief Financial
Officer for HealthWatchSystems, Inc. a privately-held company in the consumer healthcare industry,
a position which he continues to hold. From 2004 to 2006 he served as Chief Financial Officer for
Duska Therapeutics, Inc., a publicly-held biotechnology company. From 1988 to 2002 Mr. Reynolds was
first Controller and later Chief Financial Officer and Corporate Secretary for CytRx Corporation, a
publicly-held biopharmaceutical company. Mr. Reynolds began his career as an auditor with Arthur
Andersen & Co. from 1985 to 1988. He is a certified public accountant and earned a Masters of
Accountancy degree from the University of Georgia.
Harriet Latham Robinson, Ph.D. Dr. Robinson joined the Company as Senior Vice President,
Research and Development on a part-time basis in November 2007 and on a full-time basis in February
2008, and was elected to the Board of Directors in June 2008. She is a co-founder of GeoVax, Inc.
and has served as Chief of its Scientific Advisory Board since formation of the company in 2001.
From 1999 to February 2008, Dr. Robinson served as the Asa Griggs Candler Professor of Microbiology
and Immunology at Emory University in Atlanta, Georgia, and from 1998 to February 2008 as Chief,
Division of Microbiology and Immunology, Yerkes National Primate Center and Professor at the Emory
University School of Medicine. She was Professor, Dept. of Microbiology & Immunology at the
University of Massachusetts Medical Center from 1988 to 1997 and Staff, then Senior, then Principal
Scientist at the University of Massachusetts Worcester Foundation for Experimental Biology from
1977 to 1987. She was also a National Science Foundation Postdoctoral Fellow at the Virus
Laboratory, University of California, Berkeley, in Berkeley, California from 1965 to 1967. Dr.
Robinson has a B.A degree from Swarthmore College and M.S. and Ph.D. degrees from the Massachusetts
Institute of Technology.
John N. (Jack) Spencer, Jr., CPA. Mr. Spencer joined the Board of Directors upon consummation
of the merger with GeoVax, Inc. in September 2006. Mr. Spencer is a certified public accountant
and was a partner of Ernst & Young where he spent more than 38 years until he retired in 2000. Mr.
Spencer serves as a director of a number of companies, including Firstwave Technologies, Inc.,
where he is also chair of the audit committee. He also serves as a consultant to various companies
primarily relating to financial accounting and reporting matters. Mr. Spencer received a BS degree
from Syracuse University, and he earned an MBA degree from Babson College. He also attended the
Harvard Business School Advanced Management Program.
Peter M. Tsolinas. Mr. Tsolinas joined the Board of Directors in August 2008. In 1981 Mr.
Tsolinas founded TMA Group Development Corp., a Chicago based real estate, architectural and
development firm, and he currently serves as its Chairman and CEO, a position he has held since its
formation. Mr. Tsolinas has a varied year career of more than 45 years as an architect and real
estate developer. Mr. Tsolinas attended the University of Illinois where he received a Bachelor of
Architecture degree.
CORPORATE GOVERNANCE
The Companys Bylaws provide that the number of Members shall be determined from time to time
by resolutions of the Board of Directors, but shall not be less than three or more than nine. Our
Board of Directors has seven members.
Director Nomination Process
Our Board of Directors does not have a standing nominating committee or a charter governing
the manner in which individuals are nominated to the Board. Although we may form a nominating
committee in the future, we
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believe that one is not currently necessary, as all of our directors will participate in the
consideration of new director nominees.
We do not have specific minimum qualifications that a person must meet in order to serve on
our Board of Directors, nor do we have a formal policy about the consideration of any director
candidates recommended by stockholders. However, GeoVaxs Board of Directors believes that
directors should possess the highest personal and professional ethics, integrity and values, and be
committed to representing the long-term interests of the Companys stockholders. Each director must
also be able to dedicate the time and resources sufficient to ensure the diligent performance of
his or her duties. Further, our Board of Directors is intended to encompass a range of talents,
experience, skills, diversity, and expertise sufficient to provide sound and prudent guidance with
respect to the operations and interests of GeoVax and its stockholders.
GeoVaxs Board of Directors considers persons for nomination for election to the Board of
Directors from any source, including stockholder recommendations. We do not evaluate candidates
differently based on who has made the recommendation. Consideration of nominee candidates typically
involves a series of internal discussions, a review of information concerning candidates, and
interviews with selected candidates. To date, we have not paid any third parties to assist us in
finding suitable candidates to serve as directors. All of our nominees are directors standing for
re-election. The nomination of each director was made by members of the Board of Directors.
There have been no material changes to the procedures by which stockholders may recommend
nominees to our Board of Directors. GeoVaxs Board of Directors will consider stockholder
recommendations for directors sent to GeoVax Labs, Inc., 1256 Briarcliff Road, Atlanta, Georgia
30306, Attention: Secretary. Any recommendation from a stockholder should include the name,
background and qualifications of such candidate and should be accompanied by evidence of such
stockholders ownership of GeoVaxs common stock.
Director Independence
The Board of Directors has determined that Dean Kollintzas, John Spencer and Peter Tsolinas
are the members of our Board of Directors who are independent, as that term is defined by Section
301(3)(B) of the Sarbanes-Oxley Act of 2002. The Board of Directors has also determined that these
three individuals meet the definition of independent set
forth in NASDAQ Rule 5605 (formerly Rule 4200), which is part
of its listing standards. As independent directors, Mr. Kollintzas, Mr. Spencer and Mr. Tsolinas
serve as the members of our Audit and Compensation Committees. Prior to his appointment as our
President and Chief Executive Officer in April 2008, Dr. McNally was also an independent director
and served as a member of our Audit and Compensation Committees.
Board Meetings and Committees
Board of Directors. The Board of Directors held six meetings during 2008 and took action by
unanimous written consent on three other occasions. Each director attended at least 75% of the
total meetings of the Board and the committees on which they served during 2008. We strongly
encourage, but we do not require, our directors to attend our Annual Stockholders Meeting. All of
our directors attended our Annual Stockholders Meeting in 2008.
Our Board of Directors has a standing Audit Committee and a standing Compensation Committee.
Audit Committee. The Audit Committee provides assistance to the Board of Directors in
fulfilling its oversight responsibility relating to: (i) the integrity of the Companys financial
statements; (ii) the effectiveness of the Companys internal control over financial reporting; (3)
the Companys compliance with legal and regulatory requirements; and (iv) the independent
registered public accounting firms qualifications, independence and performance. It also
prepares the Audit Committee report that SEC proxy rules require for this proxy statement. Our
Audit Committee was comprised of Mr. Spencer (Chairman) and Dr. McNally from January 1 to March 31,
2008. Upon his appointment as President and Chief Executive Officer on April 1, 2008, Dr. McNally
resigned his position from the Audit Committee and Mr. Kollintzas was appointed as a member of the
Committee. Effective October 7, 2008, Mr. Tsolinas was appointed to the Committee. Our Board of
Directors has determined that each member of the committee is independent in accordance with the
criteria of independence set forth in Section 301(3)(B) of the Sarbanes-Oxley Act of 2002, and that
Mr. Spencer qualifies as an audit committee financial expert as defined by the SECs rules. The
Audit Committee has
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adopted a charter, a copy of which is available on our website at www.geovax.com. The Audit
Committee held four meetings during 2008 and took action by unanimous written consent on one other
occasion.
Compensation Committee. The Compensation Committee has responsibility for matters relating to
the fair and competitive compensation of the Companys executives, employees and non-employee
directors, as well as our benefit plans. Our Compensation Committee was comprised of Dr. McNally
(Chairman), Mr. Kollintzas, and Mr. Spencer from January 1 to March 31, 2008. Upon his appointment
as President and Chief Executive Officer on April 1, 2008, Dr. McNally resigned his position from
the Compensation Committee and Mr. Spencer became Chairman of the Committee. Effective October 7,
2008, Mr. Tsolinas was appointed to the Committee. The Compensation Committee has adopted a
charter, a copy of which is available on our website at www.geovax.com. The members of the
Compensation Committee are independent, as required by the Compensation Committee Charter, they
also qualify as outside directors within the meaning of Rule 16b-3 under the Security Exchange
Act of 1934 and as outside directors within the meaning of Section 162(m) of the Internal Revenue
Code. The Compensation Committee held four meetings during 2008 and took action by unanimous
written consent on one other occasion.
Compensation Committee Interlocks and Insider Participation.
During fiscal 2008, Mr. Kollintzas, Dr. McNally, Mr. Spencer and Mr. Tsolinas served on the
Compensation Committee. None of the members of our Compensation Committee were officers or
employees of the Company or any of its subsidiaries during the fiscal year ended December 31, 2008,
nor at any time prior thereto, with the exception of Dr. McNally, who resigned as a member of the
Compensation Committee when he became an officer and employee. During fiscal 2008, none of the
members of the Compensation Committee had any relationship with the Company requiring disclosure
under Item 404 of Regulation S-K, and none of the Companys executive officers served on the
compensation committee (or equivalent), or the board of directors, of another entity whose
executive officer(s) served on our Board of Directors or Compensation Committee.
Stockholder Communications with the Board of Directors
Any stockholder who wishes to communicate directly with our Board of Directors should do so in
writing, addressed to GeoVax Labs, Inc., c/o Audit Committee Chair, 1256 Briarcliff Road, Suite
500, Atlanta, Georgia 30306. Communications sent to individual directors must clearly indicate the
name of the director for whom they are intended. Unless marked Confidential, we screen mail
addressed to the Board, its Committees or any specified individual director for security purposes
and to ensure that the mail relates to discrete business matters that are relevant to our Company.
Mail that satisfies these screening criteria is required to be forwarded to the appropriate
director or directors. If marked Confidential, these communications will not be screened by
management before they are delivered by the Audit Committee Chair.
Code of Ethics
Our Board of Directors has adopted a written Code of Ethics, a copy of which is available on
our website at www.geovax.com. The Company will provide a copy of the Code of Ethics upon request
to any person without charge. Such requests may be transmitted by regular mail in the care of the
Secretary. We require all officers, directors and employees to adhere to this code in addressing
the legal and ethical issues encountered in conducting their work. The code requires that
employees avoid conflicts of interest, comply with all laws and other legal requirements, conduct
business in an honest and ethical manner, and otherwise act with integrity and in our best
interest. Employees are required to report any conduct that they believe in good faith to be an
actual or apparent violation of the code. The Sarbanes-Oxley Act of 2002 requires companies to
have procedures to receive, retain and treat complaints received regarding accounting, internal
accounting controls or auditing matters and to allow for the confidential and anonymous submission
by employees of concerns regarding questionable accounting or auditing matters. We have such
procedures in place.
The Company will post on its website, www.geovax.com, or will disclose on a Form 8-K filed
with the SEC, any amendments to, or waivers from, a provision of the Code of Ethics that applies to
the Chief Executive Officer or the Chief Financial Officer, or persons performing similar
functions, and that relate to (i) honest and ethical conduct, including the ethical handling of
actual or apparent conflicts of interest between personal and professional relationships; (ii)
full, fair, accurate, timely, and understandable disclosure in reports and documents that the
Company files with, or
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submits to, the SEC and in other public communications made by the Company; (iii) compliance
with applicable governmental laws, rules and regulations; (iv) the prompt internal reporting of
violations of the Code of Ethics to an appropriate person or persons identified in the code; or (v)
accountability for adherence to the Code of Ethics. Any waiver granted to an executive officer or a
director may only be granted by the Board and will be disclosed, along with the reasons therefore,
on a Form 8-K filed with the SEC. No waivers were granted in 2008.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Exchange Act, as amended, requires our executive officers and directors
and persons who own more than 10% of a registered class of our equity securities, as well as
certain affiliates of those persons, to file with the SEC initial statements of beneficial
ownership, reports of changes in ownership and annual reports concerning their ownership, of common
stock and other of our equity securities on Forms 3, 4, and 5, respectively. Executive officers,
directors and greater than 10% stockholders are required by SEC regulations to furnish us with
copies of all Section 16(a) reports they file. Based solely on our review of the copies of such
reports we received and written representations that no other reports were required to be filed for
those persons, we believe that, during the fiscal year ended December 31, 2008, all of our
executive officers, directors and owners of more than 10% of our common stock filed all reports
required by Section 16(a) on a timely basis.
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SECURITY OWNERSHIP OF PRINCIPAL STOCKHOLDERS, DIRECTORS AND EXECUTIVE OFFICERS
Based solely upon information made available to us, the following table sets forth information
with respect to the beneficial ownership of our common stock as of April 20, 2009 by (1) each
director; (2) each of our executive officers; (3) all executive officers and directors as a group;
and (4) each additional person who is known by us to beneficially own more than 5% of our common
stock. Except as otherwise indicated, the holders listed below have sole voting and investment
power with respect to all shares of common stock beneficially owned by them.
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Number of Shares |
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Beneficially |
|
Percent |
Name and Address of Beneficial Owner (1) |
|
Owned |
|
Of Class (2) |
Directors and Executive Officers: |
|
|
|
|
|
|
|
|
Donald G. Hildebrand (3) |
|
|
72,805,107 |
|
|
|
9.5 |
% |
Andrew J. Kandalepas (4) |
|
|
22,490,065 |
|
|
|
3.0 |
% |
Dean G. Kollintzas (5) |
|
|
1,046,667 |
|
|
|
|
* |
Robert T. McNally (6) |
|
|
2,464,424 |
|
|
|
|
* |
Mark W. Reynolds (7) |
|
|
1,396,667 |
|
|
|
|
* |
Harriet L. Robinson (8) |
|
|
66,115,205 |
|
|
|
8.7 |
% |
John N. Spencer, Jr. (9) |
|
|
1,176,667 |
|
|
|
|
* |
Peter M. Tsolinas (10) |
|
|
35,277,057 |
|
|
|
4.7 |
% |
|
|
|
|
|
|
|
|
|
All executive officers and directors as a group (8 persons) (11) |
|
|
202,771,859 |
|
|
|
25.8 |
% |
|
|
|
|
|
|
|
|
|
Other 5% Stockholders: |
|
|
|
|
|
|
|
|
Emory University
|
|
|
233,905,253 |
|
|
|
31.1 |
% |
Administration Building 101
201 Dowman Drive
Atlanta, Georgia 30322 |
|
|
|
|
|
|
|
|
|
|
|
* |
|
Less than 1% |
|
(1) |
|
Except as otherwise indicated, the business address of each director and executive officer
listed is c/o GeoVax Labs, Inc., 1256 Briarcliff Road, Suite 500, Atlanta, Georgia 30306. |
|
(2) |
|
This table is based upon information supplied by officers and directors, and with respect to
principal stockholders, Schedules 13D and 13G filed with the SEC. Beneficial ownership is
determined in accordance with the rules of the SEC. Applicable percentage ownership is based
on 751,803,510 shares of common stock outstanding as of April 20, 2009. In computing the
number of shares beneficially owned by a person and the percentage ownership of that person,
shares of common stock subject to options currently exercisable, or exercisable within 60 days
of April 20, 2009, are deemed outstanding. |
|
(3) |
|
Includes options to purchase 17,791,260 shares of common stock exercisable within 60 days of
April 20, 2009. |
|
(4) |
|
Includes options to purchase 1,200,000 shares of common stock exercisable within 60 days of
April 20, 2009. |
|
(5) |
|
Includes options to purchase 1,046,667 shares of common stock exercisable within 60 days of
April 20, 2009. |
|
(6) |
|
Includes options to purchase 1,846,667 shares of common stock exercisable within 60 days of
April 20, 2009. |
|
(7) |
|
Includes options to purchase 1,366,667 shares of common stock exercisable within 60 days of
April 20, 2009. |
|
(8) |
|
Includes options to purchase 8,895,630 shares of common stock exercisable within 60 days of
April 20, 2009 |
|
(9) |
|
Includes options to purchase 1,046,667 shares of common stock exercisable within 60 days of
April 20, 2009. |
|
(10) |
|
Includes warrants to purchase 13,790,323 shares of common stock exercisable within 60 days of
April 20, 2009. Mr. Tsolinas had no options exercisable within 60 days of April 20, 2009. |
|
(11) |
|
Includes options and warrants to purchase 46,983,881 shares of common stock exercisable
within 60 days of April 20, 2009. |
8
COMPENSATION DISCUSSION AND ANALYSIS
Executive Summary
In the paragraphs that follow, the Compensation Committee provides an overview and analysis of
our compensation program and policies, the material compensation decisions made under those
programs and policies with respect to our executive officers, and the material factors considered
in making those decisions.
The Compensation Committee reviews, analyzes and approves the compensation of our senior
executive officers, including the Named Executive Officers listed in the tables set forth
following this Compensation Discussion and Analysis. The Named Executive Officers for 2008 include
the two individuals who held the office of chief executive officer, our chief financial officer,
and the two other executive officers whose total compensation for 2008 exceeded $100,000,
calculated in accordance with the rules and regulations of the SEC. Our Named Executive Officers
for 2008 are:
|
|
|
Robert McNally, President and Chief Executive Officer |
|
|
|
|
Donald Hildebrand, former President and Chief Executive Officer |
|
|
|
|
Andrew Kandalepas, Senior Vice-President |
|
|
|
|
Mark Reynolds, Chief Financial Officer |
|
|
|
|
Harriet Robinson, Senior Vice-President, Research and Development |
The tables that follow this Compensation Discussion and Analysis contain specific data about
the compensation earned or paid in 2008 to the Named Executive Officers. The discussion below is
intended to help you understand the detailed information provided in the compensation tables and
put that information into context within our overall compensation program.
Objectives of Our Compensation Program
In general, we operate in a marketplace where competition for talented executives is
significant. The biopharmaceutical industry is highly competitive and includes companies with far
greater resources than ours. We are engaged in the long-term development of drug candidates,
without the benefit of significant current revenues, and therefore our operations involve a high
degree of risk and uncertainty. This level of risk and uncertainty may make it difficult to retain
talented executives. Nevertheless, continuity of personnel across multi-disciplinary functions is
a critical success factor to our business. Furthermore, since we have relatively few employees,
each must perform a broad scope of functions, and there is very little redundancy in skills.
The objectives of our compensation program for our executive officers and other employees are
to provide competitive cash compensation, health, and retirement benefits as well as long-term
equity incentives that offer significant reward potential for the risks assumed and for each
individuals contribution to our long-term performance. Individual performance is measured
subjectively against overall corporate goals, scientific innovation, regulatory compliance, new
business development, employee development, and other values designed to build a culture of high
performance. These policies and practices are based on the principle that total compensation
should serve to attract and retain those executives and employees critical to our overall success
and are designed to reward executives for their contributions toward business performance that
enhances stockholder value.
Role of the Compensation Committee
Our Compensation Committee assists our Board in discharging its responsibilities relating to
compensation of our executive officers. As such, the Compensation Committee has responsibility
over matters relating to the fair and competitive compensation of our executives, employees and
directors (only non-employee directors are compensated as such) as well as matters relating to all
other benefit plans. Each of the members of our Compensation Committee is independent in
accordance with the criteria of independence set forth in Section 301(3)(B) of the Sarbanes-Oxley
Act of 2002. We believe that their independence from management allows the Compensation Committee
members to provide unbiased consideration of various elements that could be included in an
executive compensation program and apply independent judgment about which elements and designs best
achieve our compensation objectives. With regard to
9
executive compensation, the Compensation Committee is charged specifically with annually
reviewing and determining the compensation of our Chief Executive Officer. With regard to our
other executive officers, the Compensation Committee reviews, at least annually, recommendations
from our Chief Executive Officer and acts on his recommendations as appropriate. The Compensation
Committee also approves a pool of stock options to be granted as recommended by the Chief Executive
Officer to our employees (including other executive officers) and the Board of Directors approves
the grant of such options.
Elements of Compensation
To achieve the objectives described above, the three primary compensation elements used for
executive officers are base salary, cash bonus, and stock option awards. We believe that these
three elements are the most effective combination in motivating and retaining our executive
officers at this stage in our development.
Base Salary. Our philosophy is to maintain executive base salary at a competitive level
sufficient to recruit and retain individuals possessing the skills and capabilities necessary to
achieve our goals over the long term. Base salaries provide our executive officers with a degree
of financial certainty and stability and also reward individual achievements and contributions.
Each individuals base salary is determined after considering a variety of factors including
prospective value to us, the knowledge, experience, and accomplishments of the individual and the
individuals level of responsibility.
Cash Bonus. Annual cash incentive awards motivate our executives to contribute toward the
achievement of corporate goals and objectives. Generally, every staff member is eligible to earn
an annual cash incentive award, promoting alignment and pay-for-performance at all levels of the
organization. The Company currently does not have a formalized cash incentive award plan, and
awards are based on the subjective recommendation of the President & CEO and on the Committees
judgment.
Stock Option Awards. Stock option awards are a fundamental element in our executive
compensation program because they emphasize our long-term performance, as measured by creation of
stockholder value, and align the interests of our stockholders and management. In addition, the
Compensation Committee believes they are crucial to a competitive compensation program for
executive officers, and they act as a powerful retention tool. In our current pre-commercial
state, we view the Company as still facing a significant level of risk, but with the potential for
a high upside, and therefore we believe that stock incentive awards are appropriate for executive
officers. These awards are provided through initial grants at or near the date of hire and through
subsequent periodic grants. The initial grant is designed for the level of the job that the
executive holds and is designed to motivate the officer to make the kind of decisions and implement
strategies and programs that will contribute to an increase in our stock price over time. Periodic
additional stock option awards may be granted to reflect the executives ongoing contributions to
the Company, to create an incentive to remain at the Company, and to provide a long-term incentive
to achieve or exceed our corporate goals and objectives. The Company currently does not have a
formula for determining stock option awards; and awards are generally based on the subjective
recommendation of the President & CEO and on the Committees judgment.
Timing of Annual Awards
In order to assess the performance of a full calendar year, annual cash bonus and stock option
awards are generally determined in December of the each year. We do not currently have any
program, plan or practice in place to time stock option grants to our executives or other employees
in coordination with the release of material non-public information.
Accounting and Tax Considerations
The accounting and tax treatment of compensation generally has not been a factor in
determining the amounts of compensation for the Companys executive officers.
Section 162(m) of the Internal Revenue Code of 1986, as amended, limits tax deductions of
public companies on compensation paid to certain executive officers in excess of $1 million. The
Compensation Committee considers the
10
impact of Section 162(m) on its compensation decisions, but has no formal policy to structure
executive compensation so that it complies with the requirements of Section 162(m). In general,
stock options granted under the Companys 2006 Equity Incentive Plan (the Plan) are intended to
qualify under and comply with the performance based compensation exemption provided under Section
162(m) thus excluding from the Section 162(m) compensation limitation any income recognized by
executives at the time of exercise of such stock options.
Statement of Financial Accounting Standards No. 123(R), Share-Based Payment (FAS 123(R))
requires us to recognize an expense for the fair value of equity-based compensation awards. Grants
of stock options under our equity incentive award plans are accounted for under FAS 123(R). The
Compensation Committee considers the accounting implications of significant compensation decisions,
especially in connection with decisions that relate to our equity incentive award plans, but has no
formal policy to structure executive compensation to align accounting expenses of our equity awards
with our overall executive compensation philosophy and objectives.
Setting Executive Compensation
Historically, we have not used a quantitative method or mathematical formulas exclusively in
setting any element of executive compensation. We use discretion, guided in large part by the
concept of pay for performance, and we consider all elements of an executives compensation package
when setting each portion of compensation. There is no pre-established policy or target for the
allocation between cash and equity incentive compensation.
When determining compensation for a new executive officer, factors taken into consideration
are the individuals skills, background and experience, the individuals past and potential future
impact on our short- and long-term success, and competitive information from industry-specific
sources, and possibly from other prospective candidates interviewed during the recruitment process.
We will generally make a grant of stock options when an executive officer joins us. Options are
granted at no less than 100% of the fair market value on the date of grant. In determining the
size of a stock option grant to an executive officer, we consider company performance, competitive
data, and the individuals scope of responsibility and continuing performance. Most importantly,
since the stock option grant is meant to be a retention tool, we consider the importance to
stockholders of that persons continued service. Stock option grants to executives will generally
vest over a period of three years.
The Compensation Committee annually reviews and determines the compensation for our Chief
Executive Officer. Each year recommendations for the compensation for other executive officers
(other than himself) are prepared by the Chief Executive Officer and are reviewed with the
Committee and modified where appropriate.
As part of its executive compensation review conducted annually in December, the Committee
reviews a tally sheet setting forth all components of total compensation to our CEO, our Named
Executive Officers and all other employees. The tally sheet includes current and proposed base
salary, proposed annual cash incentive awards and historical as well as proposed stock option
awards. These tools are employed by the Committee as a useful check on total compensation and are
considered important because the Committees decisions are usually made on a program-by-program
basis and in the context of the program being considered. These tools show the effect of
compensation decisions made over time on the total annual compensation to a Named Executive Officer
and allow the Committee to review historical amounts for comparative purposes.
2008 Executive Compensation
Using its judgment of the skills, experience, responsibilities, achievements and historical
compensation of each of the Named Executive Officers, the Committee established their salaries for
2008 at its meeting in December 2007. At its meeting in December 2008, the Committee considered
the same factors in determining the award of cash bonuses, stock option grants and salary increases
for 2009.
In its deliberations on executive compensation at its meeting in December 2008, the Committee
considered and accepted the recommendation from Dr. McNally that none of the Named Executive
Officers receive a cash bonus for 2008 and that no salary increases would be effective for 2009,
except as related to Mr. Reynolds with respect to a proportionate increase relative to his time
commitment to the business of the Company. Although the Committee believes the Company made
substantial progress in several areas during 2008, and that each of the Named Executive
11
Officers contributed significantly to this progress, the Committee also gave consideration to
the current economic environment with regard to the Companys ability to efficiently raise capital,
and therefore to the Companys need to conserve its cash resources. This decision by the Committee
did not impact the awarding of cash bonuses and salary increases to the Companys non-executive
employees. Other considerations specific to each of the individual Named Executive Officers are
described below.
Donald Hildebrand. Mr. Hildebrand retired as our President and Chief Executive Officer
effective April 1, 2008, and was succeeded by Robert T. McNally, Ph.D. In order to assist with the
transition of certain duties to Dr. McNally, Mr. Hildebrand entered into a Consulting Agreement
with us on March 20, 2008. Mr. Hildebrand also remained as Chairman of the Board. Mr. Hildebrand
did not receive any cash bonuses or stock option grants during 2008. See Summary Compensation
Table and Certain Relationships and Related Party Transactions for additional information on the
consulting agreement with Mr. Hildebrand. During 2008, the Company extended the exercise period of
8,895,630 stock options held by Mr. Hildebrand see Stock Option Extensions below.
Robert McNally. On March 20, 2008, we entered into an Employment Agreement with Dr. McNally
to become our new President and Chief Executive Officer effective April 1, 2008 upon Mr.
Hildebrands retirement. Dr. McNallys annual compensation was initially set at $200,000
determined, in part, by the transitional role Mr. Hildebrand provided through his consulting
arrangement. On June 17, 2008, at its first meeting after Dr. McNallys taking office, and upon
his re-appointment to the office subsequent to the Annual Meeting of Shareholders, the Compensation
Committee increased Dr. McNallys annual salary to $250,000 and granted a stock option contract to
him for 2,400,000 shares at an exercise price of $0.17 per share. These changes were based on the
Committees subjective judgment of the value being provided by Dr. McNally and to provide an
appropriate long-term incentive for him. In determining Dr. McNallys compensation adjustments,
the Compensation Committee considered the relative level of other Company executives pay, and the
amount of outstanding stock options previously awarded to Dr. McNally in consideration for service
as an outside Board member prior to his employment by the Company as President and Chief Executive
Officer. In December 2008, the Board awarded Dr. McNally an additional stock option grant for
500,000 shares at an exercise price of $0.11 per share. Dr. McNally received no cash bonuses
during 2008.
Andrew Kandalepas. Mr. Kandalepas serves as our Senior Vice President pursuant to an
employment contract executed in February 2007. During 2008 he received a base salary of $225,000.
In December 2008, the Board awarded Mr. Kandalepas a stock option grant for 500,000 shares at an
exercise price of $0.11 per share. Mr. Kandalepas received no cash bonuses during 2008.
Mark Reynolds. Mr. Reynolds serves as our Chief Financial Officer pursuant to an employment
agreement executed in February, 2008. Pursuant to this agreement, Mr. Reynolds provides services
to the Company on a part-time basis and was paid an annualized salary of $150,000 during 2008.
Prior to entering in the employment contract Mr. Reynolds was paid a monthly retainer of $750 plus
a fee of $145 per hour. In December 2008, the Board awarded Mr. Reynolds a stock option grant for
500,000 shares at an exercise price of $0.11 per share. Mr. Reynolds received no cash bonuses
during 2008.
Harriet Robinson. Dr. Robinson serves as our Senior Vice President Research and Development
pursuant to an employment agreement executed in November, 2008. Pursuant to this agreement, Dr.
Robinson is paid an annual salary of $250,000. In December 2008, the Board awarded Dr. Robinson a
stock option grant for 500,000 shares at an exercise price of $0.11 per share. Dr. Robinson
received no cash bonuses during 2008. During 2008, the Company extended the exercise period of
8,895,630 stock options held by Dr. Robinson see Stock Option Extensions below.
Stock Option Extensions. On June 17, 2008, the Company extended the exercise period of stock
options granted in prior years to Mr. Hildebrand and Dr. Robinson. These stock options were
originally granted with an exercise period of 5-7 years from the date of grant and were to expire
beginning in 2009. The extensions were made to adjust the exercise period to 10 years from the
original grant date. The extensions did not affect the vesting schedule of the grants; all were
originally granted with a 3 year vesting schedule and were fully vested at the time of the
extensions. The Committees decision to grant these extensions was based primarily on two factors:
|
|
|
The Companys current practice is to grant employee stock options with a 10 year
exercise period; the terms of the affected grants were inconsistent with current
practice. |
12
|
|
|
The imminent expiration dates, together with the beneficial exercise prices in
comparison to the prevailing market price of the Companys stock may have created
pressure for the individual to exercise the stock options prematurely and to sell the
underlying shares in a manner that may be inconsistent with the interests of the
Company and its stockholders. |
The Committee considered the impact of these extensions on all of our employees who had
received options with exercise periods of less than ten years and gave no preferential treatment or
consideration to the Companys executive officers. In addition to Mr. Hildebrand and Dr. Robinson,
two other non-executive employees were also granted extensions.
Benefits Provided to Executive Officers
We provide our executive officers with certain benefits that the Compensation Committee
believes are reasonable and consistent with our overall compensation program. The Compensation
Committee will periodically review the levels of benefits provided to our executive officers.
Prior to his retirement effective April 1, 2008, Mr. Hildebrand received reimbursement of
periodic commuting expenses and temporary living expenses for travel between our offices in
Atlanta, Georgia and Mr. Hildebrands home in Athens, Georgia. Mr. Hildebrand is reimbursed for
medical and dental insurance costs per his consulting agreement.
Dr. McNally, Mr. Kandalepas, Mr. Reynolds and Dr. Robinson are eligible for health insurance
and 401(k) benefits at the same level and subject to the same conditions as provided to all other
employees. The amounts shown in the Summary Compensation Table under the heading Other
Compensation represent the value of the Companys matching contributions to the executive
officers 401(k) accounts. Executive officers did not receive any other perquisites or other
personal benefits or property from the Company or any other source.
13
SUMMARY COMPENSATION TABLE
The following table sets forth information concerning the compensation earned during the
fiscal years ended December 31, 2008, 2007 and 2006 by each person who served as our Chief
Executive Officer, and by our Chief Financial Officer and Senior Vice Presidents (collectively, our
Named Executive Officers).
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(3) |
|
(4) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
All Other |
|
|
Name and |
|
|
|
|
|
Salary |
|
Bonus |
|
Awards |
|
Awards |
|
Compen- |
|
|
Principal Position |
|
Year |
|
($) |
|
($) |
|
($) |
|
($) |
|
sation ($) |
|
Total ($) |
Robert T. McNally (1) |
|
|
2008 |
|
|
$ |
175,000 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
203,351 |
|
|
$ |
1,250 |
|
|
$ |
379,601 |
|
President &
|
|
|
2007 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Chief Executive Officer |
|
|
2006 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald G. Hildebrand (2) |
|
|
2008 |
|
|
|
90,000 |
|
|
|
|
|
|
|
|
|
|
|
237,468 |
|
|
|
1,521 |
|
|
|
328,989 |
|
Former President &
|
|
|
2007 |
|
|
|
252,577 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,375 |
|
|
|
255,952 |
|
Chief Executive Officer |
|
|
2006 |
|
|
|
57,500 |
|
|
|
50,000 |
|
|
|
|
|
|
|
|
|
|
|
574 |
|
|
|
108,074 |
|
Mark W. Reynolds |
|
|
2008 |
|
|
|
120,740 |
|
|
|
|
|
|
|
|
|
|
|
261,920 |
|
|
|
|
|
|
|
382,660 |
|
Chief Financial Officer |
|
|
2007 |
|
|
|
92,102 |
|
|
|
10,000 |
|
|
|
|
|
|
|
190,324 |
|
|
|
|
|
|
|
292,426 |
|
|
|
|
2006 |
|
|
|
13,192 |
|
|
|
2,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
15,192 |
|
Andrew J. Kandalepas |
|
|
2008 |
|
|
|
225,000 |
|
|
|
|
|
|
|
|
|
|
|
238,592 |
|
|
|
|
|
|
|
463,592 |
|
Senior Vice President |
|
|
2007 |
|
|
|
205,288 |
|
|
|
10,000 |
|
|
|
|
|
|
|
188,380 |
|
|
|
|
|
|
|
403,668 |
|
|
|
|
2006 |
|
|
|
173,467 |
|
|
|
|
|
|
|
2,400,000 |
|
|
|
|
|
|
|
|
|
|
|
2,573,467 |
|
Harriet L. Robinson |
|
|
2008 |
|
|
|
234,375 |
|
|
|
|
|
|
|
|
|
|
|
159,352 |
|
|
|
313 |
|
|
|
394,040 |
|
Senior Vice-President,
|
|
|
2007 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Research and Development |
|
|
2006 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Dr. McNally became our President and Chief Executive Officer effective April 1, 2008. All
compensation amounts above reflect amounts paid to, or earned by, Dr. McNally from that date
through December 31, 2008, and do not include compensation earned by Dr. McNally for service
as a member of our Board of Directors prior to his employment as President and Chief Executive
Officer (see Director Compensation). Such amounts excluded from the table above include
$4,317 in cash compensation received for service on our Board of Directors and $46,773 of
expense recognized for financial statement reporting purposes related to stock options granted
for service on our Board of Directors. At no time did Dr. McNally receive compensation for
service as both our President and Chief Executive Officer and as a member of our Board of
Directors at the same time. |
|
(2) |
|
Mr. Hildebrand retired as our President and Chief Executive Officer effective April 1, 2008.
The salary amounts shown above reflect amounts paid to, or earned by, Mr. Hildebrand through
that date. Subsequent to his retirement, Mr. Hildebrand has been paid for services as
Chairman of our Board of Directors and pursuant to a consulting arrangement; these amounts are
not included in the Director Compensation table. Such amounts excluded from the table above
include $22,500 in cash compensation received for service on our Board of Directors and
$64,000 of cash compensation received pursuant to the consulting arrangement. At no time did
Mr. Hildebrand receive compensation for service as both our President and Chief Executive
Officer and as a member of our Board of Directors at the same time. |
|
(3) |
|
Amounts shown in the Option Awards columns represent the dollar amount recognized for
financial statement reporting purposes for grants made in the current and previous fiscal
years, calculated pursuant to the provisions of Financial Accounting Standards Board Statement
of Financial Accounting Standards No. 123 (revised 2004), Share-Based Payment. For a
discussion of the various assumptions made and methods used for determining such amounts, see
footnotes 2 and 7 to our 2008 consolidated financial statements contained in our Annual Report
on Form 10-K. For 2008, the amounts reported for Mr. Hildebrand and Dr. Robinson included
$237,468 and $158,720, respectively, related to the extension of the exercise period of stock
options granted in prior years. These stock options were originally granted with an exercise
period of 5-7 years and were to expire beginning in 2009. The extensions were made to adjust
the exercise period to 10 years from the original grant date, consistent with the current
stock option grant policies of the Company. The extensions did not affect the vesting
schedule of the grants; all were originally granted with a 3 year vesting schedule and were
fully vested at the time of the extensions. |
|
(4) |
|
Amounts shown in the All Other Compensation column represent employer contributions to the
Companys 401(k) retirement plan, |
14
Employment Agreement with Robert McNally
On March 20, 2008, GeoVax entered into an Employment Agreement with Robert T. McNally, Ph.D.
to become our President and Chief Executive Officer effective April 1, 2008. The Employment
Agreement has no specified term. The Employment Agreement provided for an initial annual salary of
$200,000 to Dr. McNally, which was increased to $250,000 by the Compensation Committee and the
Board in June 2008. The Board of Directors may also recommend the payment of a discretionary bonus
annually. Dr. McNally is eligible for grants of awards from the GeoVax Labs, Inc. 2006 Equity
Incentive Plan and is entitled to participate in any and all benefits in effect from time-to-time
for employees generally. We may terminate the Employment Agreement, with or without cause. If we
terminate the Employment Agreement without cause, we will be required to give Dr. McNally at least
60 days prior notice of the termination. In the event of termination not for cause, Dr. McNally
will be entitled to one week of severance pay for each full year of service as President and Chief
Executive Officer ($4,808 if terminated in fiscal 2009, paid as salary continuance). Dr. McNally
may terminate the Employment Agreement at any time by giving us 60 days notice. In that event, he
would not receive severance.
Employment Agreement with Mark Reynolds
On February 1, 2008, GeoVax entered into an amended and restated Employment Agreement with
Mark W. Reynolds, our Chief Financial Officer. The Employment Agreement has no specified term.
The Employment Agreement provided for an initial annual salary of $115,000 to Mr. Reynolds, which
was increased to $150,000 by the Compensation Committee and the Board effective January 1, 2009,
commensurate with the increased time commitment provided by Mr. Reynolds. This increase was based
on a 75% time commitment from Mr. Reynolds and is expected to increase to 100% (equivalent to a
$200,000 annual salary) during 2009. The Board of Directors may also recommend the payment of a
discretionary bonus annually. Mr. Reynolds is eligible for grants of awards from the GeoVax Labs,
Inc. 2006 Equity Incentive Plan and is entitled to participate in any and all benefits in effect
from time-to-time for employees generally. We may terminate the Employment Agreement, with or
without cause. If we terminate the Employment Agreement without cause, we will be required to give
Mr. Reynolds at least 60 days prior notice of the termination. In the event of termination not for
cause, Mr. Reynolds will be entitled to one week of severance pay for each full year of service as
Chief Financial Officer ($8,654 if terminated in fiscal 2009, paid as salary continuance). Mr.
Reynolds may terminate the Employment Agreement at any time by giving us 60 days notice. In that
event, he would not receive severance.
Employment Agreement with Andrew Kandalepas
On February 1, 2007, GeoVax entered into an Employment Agreement with Andrew Kandalepas, our
Senior Vice President. The Employment Agreement has no specified term. The Employment Agreement
provided for an initial annual salary of $210,000 to Mr. Kandelapas, which has subsequently been
adjusted by the Compensation Committee and the Board (currently $225,000). The Board of Directors
may also recommend the payment of a discretionary bonus annually. Mr. Kandalepas is eligible for
grants of awards from the GeoVax Labs, Inc. 2006 Equity Incentive Plan and is entitled to
participate in any and all benefits in effect from time-to-time for employees generally. We may
terminate the Employment Agreement, with or without cause. If we terminate the Employment
Agreement without cause, we will be required to give Mr. Kandalepas at least 60 days prior notice
of the termination. In the event of termination not for cause, Mr. Kandalepas will be entitled to
one week of severance pay for each full year of service as Senior Vice President ($8,654 if
terminated in fiscal 2009, paid as salary continuance). Mr. Kandalepas may terminate the Employment
Agreement at any time by giving us 60 days notice. In that event, he would not receive severance.
Employment Agreement with Harriet Robinson
On November 19, 2007, GeoVax entered into an Employment Agreement with Harriet Robinson, our
Senior Vice President, Research and Development. The Employment Agreement has no specified term.
The Employment Agreement provides for an initial annualized salary of $250,000 to Dr. Robinson.
Dr. Robinson initially worked part-time for the Company, and became a full-time employee in
February 2008. The Board of Directors may also recommend the payment of a discretionary bonus
annually. Dr. Robinson is eligible for grants of awards from the GeoVax Labs, Inc. 2006 Equity
Incentive Plan and is entitled to participate in any and all benefits in effect from time-to-time
for employees generally. We may terminate the Employment Agreement, with or without cause. If we
15
terminate the Employment Agreement without cause, we will be required to give Dr. Robinson at
least 60 days prior notice of the termination. In the event of termination not for cause, Dr.
Robinson will be entitled to one week of severance pay for each full year of service ($9,615 if
terminated in fiscal 2009, paid as salary continuance). Dr. Robinson may terminate the Employment
Agreement at any time by giving us 60 days notice. In that event, she would not receive severance.
Potential Payments Upon Termination or Change of Control Mr. Hildebrand
Mr. Hildebrands Consulting Agreement contains provisions such that, if we terminate the
Consulting Agreement without cause, we must give Mr. Hildebrand at least 30 days notice and we will
be required to pay him, as a severance payment, three months compensation. Likewise, if the
Consulting Agreement is terminated due to the death of Mr. Hildebrand, we will be required to pay
his estate three months compensation. If Mr. Hildebrand wishes to terminate the Consulting
Agreement, he must provide us with 30 days notice, and will not receive severance.
Change-In-Control Provisions of Our 2006 Equity Incentive Plan
Our 2006 Equity Incentive Plan contains provisions that could lead to an accelerated vesting
of options or other awards. In the event of certain change-in-control transactions described in
the Plan:
|
|
|
outstanding options or other awards under the Plan may be assumed, converted or
replaced; |
|
|
|
|
the successor corporation may substitute equivalent options or other awards or
provide substantially similar consideration to Plan participants as was provided to
stockholders (after taking into account the existing provisions of the options or other
awards); or |
|
|
|
|
The successor corporation may replace options or awards with substantially similar
shares or other property. |
In the event the successor corporation (if any) refuses to assume or substitute options or
other awards as described (i) the vesting of any or all options or awards granted pursuant to the
Plan will accelerate upon the change-in-control transaction, and (ii) any or all options granted
pursuant to the Plan will become exercisable in full prior to the consummation of the
change-in-control transaction at such time and on such conditions as the Compensation Committee
determines. If the options are not exercised prior to the consummation of the change-in-control
transaction, they shall terminate at such time as determined by the Compensation Committee.
Subject to any greater rights granted to Plan participants under the Plan, in the event of the
occurrence of a change-in-control transaction any outstanding options or other awards will be
treated as provided in the applicable agreement or plan of merger, consolidation, dissolution,
liquidation, or sale of assets.
16
GRANTS OF PLAN-BASED AWARDS
The following table sets forth the stock and option awards, including non-equity incentive
awards, granted to the Named Executive Officers for the year ended December 31, 2008. There were
no stock awards.
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(2) |
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All Other |
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(3) |
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Grant |
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Stock |
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All Other |
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(1) |
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Date |
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Awards: |
|
Option |
|
Exercise |
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Fair |
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Number |
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Awards: |
|
Or |
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Value |
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Of |
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Number |
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Base |
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Of |
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|
|
|
|
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|
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Shares |
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Of |
|
Price |
|
Stock |
|
|
|
|
|
|
Estimated Future Payouts Under |
|
Estimated Future Payouts Under |
|
Of |
|
Securities |
|
Of |
|
And |
|
|
|
|
|
|
Non-Equity Incentive Plan Awards |
|
Equity Incentive Plan Awards |
|
Stock |
|
Underlying |
|
Option |
|
Option |
|
|
Grant |
|
Threshold |
|
Target |
|
Maximum |
|
Threshold |
|
Target |
|
Maximum |
|
Or Units |
|
Options |
|
Awards |
|
Awards |
Name |
|
Date |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
(#) |
|
(#) |
|
($/Sh) |
|
($) |
Donald Hildebrand |
|
|
6/17/08 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
|
|
|
|
8,895,630 |
|
|
$ |
0.045 |
|
|
$ |
237,468 |
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Andrew Kandalepas |
|
|
12/11/08 |
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|
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|
|
|
|
|
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|
|
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|
|
|
|
|
|
500,000 |
|
|
|
0.11 |
|
|
|
45,500 |
|
Robert McNally |
|
|
6/17/08 |
|
|
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|
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|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
500,000 |
|
|
|
0.11 |
|
|
|
45,500 |
|
|
|
|
12/11/08 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,400,000 |
|
|
|
0.17 |
|
|
|
345,600 |
|
|
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Mark Reynolds |
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12/11/08 |
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
500,000 |
|
|
|
0.11 |
|
|
|
45,500 |
|
Harriet Robinson |
|
|
12/11/08 |
|
|
|
|
|
|
|
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|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
500,000 |
|
|
|
0.11 |
|
|
|
45,500 |
|
|
|
|
6/17/08 |
|
|
|
|
|
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|
|
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|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
8,895,630 |
|
|
|
0.04 |
|
|
|
158,720 |
|
|
|
|
(1) |
|
The exercise price for options is the closing trading price of the common shares of the
Company on the on the day of the grant. The grant date is determined by the Compensation
Committee. All stock option grants during 2008 (excluding the stock option extensions
discussed below) vest over a 3 year period from the date of grant. |
|
(2) |
|
Compensation expense is recognized for all share-based payments based on the grant date fair
value estimated for financial reporting purposes. For a discussion of the various assumptions
made and methods used for determining such amounts, see footnotes 2 and 7 to our 2008
consolidated financial statements contained in our Annual Report on Form 10-K. The amounts
shown for the June 17, 2008 grants to Mr. Hildebrand and Dr. Robinson represent the
incremental grant date fair values of the extended stock option grants (see discussion below)
as compared to the fair values of the original grants. |
|
(3) |
|
On June 17, 2008, the Company extended the exercise period of stock options granted in prior
years to Mr. Hildebrand and Dr. Robinson. These stock options were originally granted with an
exercise period of 5-7 years and were to expire beginning in 2009. The extensions were made
to adjust the exercise period to 10 years from the original grant date, consistent with the
current stock option grant policies of the Company. The extensions did not affect the vesting
schedule of the grants; all were originally granted with a 3 year vesting schedule and were
fully vested at the time of the extensions. |
17
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END
The following table sets forth certain information with respect to unexercised options
previously awarded to our named executive officers as of December 31, 2008. There were no stock
awards outstanding.
Option Awards
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Equity |
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|
|
Incentive |
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|
|
|
|
|
Plan Awards: |
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|
|
|
Number of |
|
Number of |
|
|
|
|
|
|
|
|
|
|
Securities |
|
Securities |
|
|
|
|
|
|
(1) |
|
Underlying |
|
Underlying |
|
|
|
|
|
|
Number of Securities |
|
Unexercised |
|
Unexercised |
|
|
|
|
|
|
Underlying Unexercised |
|
Options (#) |
|
Unearned |
|
Option Exercise |
|
Option Expiration |
Name |
|
Options (#) Exercisable |
|
Unexercisable |
|
Options (#) |
|
Price ($) |
|
Date |
Donald Hildebrand |
|
|
8,895,630 |
|
|
|
|
|
|
|
|
|
|
|
0.0445 |
|
|
|
12/20/12 |
|
|
|
|
8,895,630 |
(1) |
|
|
|
|
|
|
|
|
|
|
0.0445 |
|
|
|
2/5/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Andrew Kandalepas |
|
|
|
|
|
|
500,000 |
(2) |
|
|
|
|
|
|
0.11 |
|
|
|
12/11/18 |
|
|
|
|
1,200,000 |
|
|
|
600,000 |
(3) |
|
|
|
|
|
|
0.355 |
|
|
|
3/14/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert McNally |
|
|
|
|
|
|
500,000 |
(2) |
|
|
|
|
|
|
0.11 |
|
|
|
12/11/18 |
|
|
|
|
|
|
|
|
2,400,000 |
(4) |
|
|
|
|
|
|
0.17 |
|
|
|
6/17/18 |
|
|
|
|
166,667 |
|
|
|
333,333 |
(5) |
|
|
|
|
|
|
0.161 |
|
|
|
12/5/17 |
|
|
|
|
880,000 |
|
|
|
440,000 |
(6) |
|
|
|
|
|
|
0.355 |
|
|
|
3/14/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark Reynolds |
|
|
|
|
|
|
500,000 |
(2) |
|
|
|
|
|
|
0.11 |
|
|
|
12/11/18 |
|
|
|
|
166,667 |
|
|
|
333,333 |
(5) |
|
|
|
|
|
|
0.161 |
|
|
|
12/5/17 |
|
|
|
|
1,200,000 |
|
|
|
600,000 |
(3) |
|
|
|
|
|
|
0.355 |
|
|
|
3/14/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Harriet Robinson |
|
|
|
|
|
|
500,000 |
(2) |
|
|
|
|
|
|
0.11 |
|
|
|
12/11/18 |
|
|
|
|
8,895,630 |
(1) |
|
|
|
|
|
|
|
|
|
|
0.04 |
|
|
|
2/5/14 |
|
|
|
|
(1) |
|
On June 17, 2008, the expiration dates of these stock option awards to Mr. Hildebrand and Dr.
Robinson were extended by five years from February 5, 2009 to February 5, 2014. |
|
(2) |
|
These stock options vest and become exercisable in three equal installments on December 11,
2009, 2010 and 2011. |
|
(3) |
|
These stock options vest and become exercisable on September 30, 2009. |
|
(4) |
|
These stock options vest and become exercisable in three equal installments on June 17, 2009,
2010 and 2011. |
|
(5) |
|
These stock options vest and become exercisable in two equal installments on December 5, 2010
and 2011. |
|
(6) |
|
These stock options vest and become exercisable on December 5, 2009. |
18
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
We have outstanding stock options under our 2006 Equity Incentive Plan (the Plan) which was
adopted by our board of directors and approved by our shareholders. In December 2006, our Board of
Directors amended the Plan to make an additional 15,000,000 shares available under the Plan,
increasing the total number of shares under the Plan from 36,000,000 to 51,000,000 shares. To
maintain the tax-qualified status of all incentive options issued pursuant to the Plan, we
submitted this amendment to our shareholders for approval at the Companys 2007 Annual Meeting of
Shareholders. The amendment was not approved by the Companys shareholders. The following table
sets forth information as of December 31, 2008, with respect to our equity compensation plan.
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of securities |
|
|
|
|
|
|
|
|
remaining available for |
|
|
Number of Securities |
|
|
|
|
|
future issuance under |
|
|
to be issued upon |
|
Weighted-average |
|
equity compensation |
|
|
exercise of outstanding |
|
exercise price of |
|
plans (excluding |
|
|
options, warrants and |
|
outstanding options, |
|
securities reflected in |
|
|
rights |
|
warrants and rights |
|
column (a)) |
|
|
(a) |
|
(b) |
|
(c) |
Equity compensation plans approved
by security holders |
|
|
35,876,450 |
|
|
$ |
0.11 |
|
|
|
-0- |
|
Equity Compensation plans not
approved by security holders |
|
|
11,071,307 |
|
|
$ |
0.18 |
|
|
|
3,928,693 |
|
The Plan became effective on September 28, 2006. Unless the Plan is earlier terminated in
accordance with its provisions, no stock incentives will be granted under the Plan after the
earlier of ten years from the effective date, or the date on which all of the shares reserved for
the Plan have been issued or are no longer available for use under the Plan.
The Plan is administered by the Compensation Committee of the Board of Directors.
The Board of Directors and the Committee may grant the following stock incentives under the
Plan (each individually, a Stock Incentive):
|
|
|
stock options to purchase shares of common stock, including options
intended to qualify under Section 422 of the Code (incentive stock
options) and options not intended to qualify under Section 422 of the
Code (non-qualified stock options); |
|
|
|
|
restricted stock awards; and |
|
|
|
|
restricted stock bonus. |
Awards of Stock Incentives under the Plan may be made to employees of GeoVax and its
subsidiaries, non-employee directors, and consultants or advisors that provide services (other than
the offering, sale or marketing of our securities) to us or to our subsidiaries (collectively, the
Participants). Only employees are eligible to receive a grant of incentive stock options,
however, the Company currently follows a practice of granting only non-qualified stock options
rather than incentive stock options.
19
DIRECTOR COMPENSATION
The following table sets forth information concerning the compensation earned for service on
our Board of Directors during the last fiscal year by each individual who served as a director at
any time during the fiscal year.
|
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Change |
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in Pension |
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Value and |
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Non-Equity |
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Non- |
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Fees |
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Incentive |
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qualified |
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All |
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Earned |
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(4)(5) |
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Plan |
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Deferred |
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Other |
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or Paid |
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Stock |
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Option |
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Compen- |
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Compen- |
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Compen- |
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in Cash |
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Awards |
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Awards |
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sation |
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sation |
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sation |
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Total |
Name |
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($) |
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($) |
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($) |
|
($) |
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Earnings |
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($) |
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($) |
Donald Hildebrand (1) |
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$ |
22,500 |
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$ |
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|
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$ |
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|
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$ |
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$ |
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$ |
64,000 |
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$ |
86,500 |
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Andrew Kandalepas (2) |
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Dean Kollintzas |
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10,983 |
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198,464 |
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209,447 |
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Robert McNally (3) |
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4,317 |
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46,773 |
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51,090 |
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Harriet Robinson (2) |
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John Spencer |
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26,963 |
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198,464 |
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|
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225,427 |
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Peter Tsolinas |
|
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4,613 |
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23,432 |
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28,045 |
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(1) |
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Mr. Hildebrand retired as our President and CEO effective April 1, 2008. Amounts shown in
the table represent cash payments and stock option awards associated with his service as a
director and other compensation subsequent to his employment as our President and CEO.
Subsequent to April 1, we paid Mr. Hildebrand pursuant to a consulting agreement, which
amounts are included under All Other Compensation above. All amounts related to his
employment as our President and CEO during 2008 and prior years are included in the Summary
Compensation Table. |
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(2) |
|
Mr. Kandalepas and Dr. Robinson, who were employees of the Company during 2008, received no
compensation for their service as directors. All amounts related to their employment as Named
Executive Officers during 2008 and prior years are included in the Summary Compensation
Table. |
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(3) |
|
Amounts reported for Dr. McNally relate to cash payments and stock option awards associated
with his service as a director prior to his employment as our President and Chief Executive
Officer effective April 1, 2008. As President and CEO, Dr. McNally receives no compensation
for his service as a director. All amounts related to his employment as our President and CEO
during 2008 are included in the Summary Compensation Table. |
|
(4) |
|
Amounts shown in the table represent the dollar amount recognized for financial statement
reporting purposes in 2008 for awards and grants made in the current and previous fiscal
years, calculated pursuant to the provisions of Financial Accounting Standards Board Statement
of Financial Accounting Standards No. 123 (revised 2004), Share-Based Payment. For a
discussion of the various assumptions made and methods used for determining such amounts, see
footnotes 2 and 7 to our 2008 consolidated financial statements contained in our Annual Report
on Form 10-K. On December 11, 2008, Mr. Kollintzas and Mr. Spencer were each granted options
to purchase 500,000 shares of our Common Stock, each with a grant date fair value under
FAS123(R) of $45,500. On August 20, 2008 Mr. Tsolinas was granted options to purchase
1,320,000 shares of our Common Stock with a grant date fair value under FAS123(R) of $187,440. |
|
(5) |
|
The table below shows the aggregate numbers of stock awards and option awards outstanding for
each non-employee director as of December 31, 2008. |
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Aggregate Option Awards |
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Outstanding |
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|
as of December 31, 2008 |
Name |
|
(#) |
Donald Hildebrand |
|
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17,791,260 |
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Dean Kollintzas |
|
|
2,320,000 |
|
John Spencer |
|
|
2,320,000 |
|
Peter Tsolinas |
|
|
1,320,000 |
|
20
Director Compensation Plan
In March 2007, the Board of Directors approved a recommendation from the Compensation
Committee for director compensation (the Director Compensation Plan). The Director Compensation
Plan applies only to non-employee directors. Directors who are employees of the Company receive no
compensation for their service as directors or as members of committees. Each non-employee
director receives an annual retainer of $2,000 (paid quarterly) for service as a member of the
Audit Committee and $1,250 for service as a member of the Compensation Committee. The Chairman of
the Audit Committee receives an annual retainer of $9,000, and the Chairman of the Compensation
Committee receives an annual retainer of $6,000 which retainers are also paid quarterly.
Non-employee directors also receive fees for each Board or Committee meeting attended as follows:
$1,500 per Board meeting, $1,000 per Committee meeting chaired, and $500 per Committee meeting
attended as a non-Chair member. Meetings attended telephonically are paid at lower rates ($750,
$750 and $400, respectively).
In March 2008, the Board of Directors approved a recommendation from the Compensation
Committee to modify the Director Compensation Plan to provide for compensation for a non-employee
Chairman of the Board. A non-employee Chairman of the Board will receive an annual retainer of
$25,000 (paid quarterly) and will not be entitled to additional fees for meetings attended.
Non-employee directors each receive an automatic grant of options to purchase 1,320,000 shares of
common stock on the date that such non-employee director is first elected or appointed.
The Director Compensation Plan currently does not provide a formula for stock option grants to
directors upon their re-election to the Board, or otherwise, but the compensation plan may be
modified in the future; such option grants are currently determined by Board, upon recommendation
by the Compensation Committee based on the Compensation Committees annual deliberations and review
of the director compensation structure of similar companies. At its meeting in December 2008, upon
a recommendation of the Compensation Committee, the Board determined an annual stock option grant
of 500,000 shares to its non-employee members, with the exception of Mr. Hildebrand and Mr.
Tsolinas. Mr. Hildebrand declined the stock option grant and Mr. Tsolinas did not receive the
grant due to his having recently received (in August 2008) a stock option grant in connection with
his initial election to the Board.
All directors are reimbursed for expenses incurred in connection with attending meetings of
the Board of Directors and committees.
COMPENSATION COMMITTEE REPORT
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis
with Company management and, based on such review and discussions, the Compensation Committee
authorized and directed that the Compensation Discussion and Analysis be included in this proxy
statement and incorporated by reference into the Annual Report on Form 10-K.
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Respectfully Submitted, |
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COMPENSATION COMMITTEE: |
|
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John N. Spencer, Jr., Chairman |
|
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Dean G. Kollintzas |
|
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Peter M. Tsolinas |
This Compensation Committee Report shall be deemed furnished in our Annual Report on Form 10-K
for the year ended December 31, 2008, is otherwise not incorporated by reference into any of our
previous filings with the SEC and is not to be deemed soliciting material or incorporated by
reference into any of our future filings with the SEC, irrespective of any general statement
included in any such filing that incorporates the Annual Report on Form 10-K referenced above or
this proxy statement by reference, unless such filing explicitly incorporates this report.
21
PROPOSAL II
RATIFICATION OF APPOINTMENT OF THE
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee has appointed the firm of Porter Keadle Moore LLP (PKM) to serve as the
independent registered public accounting firm of GeoVax Labs, Inc. for the fiscal year ending
December 31, 2009. PKM has served as the independent registered public accounting firm of the
Company since 2006, and is considered by the Audit Committee and management to be well qualified.
Principal Accountant Fees and Services
The aggregate fees billed for the services rendered to us by PKM for the years ended December
31, 2008 and December 31, 2007 were as follows:
|
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|
|
|
|
|
|
|
|
2008 |
|
|
2007 |
|
Audit Fees (1) |
|
$ |
62,950 |
|
|
$ |
55,975 |
|
Audit-Related Fees (2) |
|
|
11,035 |
|
|
|
3,465 |
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Tax Fees |
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All Other Fees |
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Total |
|
$ |
73,985 |
|
|
$ |
59,440 |
|
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(1) |
|
Audit Fees for 2008 and 2007 consisted principally of fees for professional
services in connection with the audits of our consolidated financial statements, review
of our Annual Report on Form 10-K, review of our interim financial statements and
Quarterly Reports on Form 10-Q, and the audit of our internal control over financial
reporting. |
|
(2) |
|
Audit-Related Fees consist principally of fees in connection with the review of
registration statements. |
Audit Committees Pre-Approval Policies and Procedures
The Audit Committee has adopted policies and procedures for pre-approving all audit and
non-audit services provided by our independent auditors (the Policy) prior to the engagement of
the independent auditors with respect to such services. Under the Policy, proposed services may be
pre-approved on a periodic basis or individual engagements may be separately approved by the Audit
Committee prior to the services being performed. In each case, the Audit Committee considers
whether the provision of such services would impair the independent auditors independence. All
audit services and non-audit services provided by PKM for 2008 and 2007 were pre-approved by the
Audit Committee.
Stockholder ratification of the Audit Committees selection of PKM as our independent
registered public accounting firm for the year ending December 31, 2009 is not required by our
Bylaws, or otherwise. Nonetheless, the Board of Directors has elected to submit the selection of
PKM to our stockholders for ratification. The selection will be ratified if a majority of the
votes cast at the Annual Meeting vote in favor. Abstentions and broker non-votes are not treated as
votes cast, and therefore will have no effect on the outcome of either proposal. If the selection
of PKM as our independent registered public accounting firm for the year ending December 31, 2009
is not ratified, the matter will be referred to the Audit Committee for further review.
Representatives of PKM will be present at the annual meeting and will have an opportunity to
make a statement if they desire to do so. They also will be available to respond to appropriate
questions from stockholders.
THE AUDIT COMMITTEE AND BOARD OF DIRECTORS UNANIMOUSLY RECOMMEND THAT THE STOCKHOLDERS VOTE
FOR THE PROPOSAL TO RATIFY THE APPOINTMENT OF PORTER KEADLE MOORE LLP AS THE INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM OF GEOVAX LABS INC. FOR FISCAL 2009.
22
REPORT OF THE AUDIT COMMITTEE
The Audit Committee of the Board of Directors is providing this report to enable stockholders
to understand how it monitors and oversees the Companys financial reporting process. The Audit
Committee consists of three directors, each of whom are independent in accordance with the criteria
of independence set forth in Section 301(3)(B) of the Sarbanes-Oxley Act of 2002 and operates
pursuant to an Audit Committee charter that is reviewed annually by the Audit Committee and updated
as appropriate. The Audit Committee charter is available on our web site at http://www.geovax.com.
Management is responsible for the Companys internal controls and the financial reporting
process. The independent registered public accounting firm is responsible for performing an
independent audit of the Companys consolidated financial statements in accordance with generally
accepted auditing standards and issuing a report thereon. The Committees responsibility is to
monitor and oversee these processes.
This report confirms that the Audit Committee has: (i) reviewed and discussed the audited
financial statements for the year ended December 31, 2008 with management and the Companys
independent public accountants; (ii) discussed with the Companys independent public accountants
the matters required to be discussed pursuant to the Statement on Auditing Standards No. 61
(Communications with Audit Committees); (iii) received and reviewed the written disclosures and
letter from the Companys independent public accountants as required by the Public Company
Accounting Oversight Board regarding the independent accountants independence; and (iv) discussed
with the Companys independent public accountants their independence from the Company.
The Audit Committee of the Board of Directors has considered whether the provision of
non-audit professional services rendered by Porter Keadle Moore LLP, as discussed above and
disclosed elsewhere in this proxy statement, is compatible with maintaining their independence.
Based upon the above review and discussions, the Audit Committee recommended to the Board of
Directors that the audited financial statements for the year ended December 31, 2008 be included in
the Companys Annual Report on Form 10-K for filing with the Securities and Exchange Commission.
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Respectfully submitted, |
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AUDIT COMMITTEE |
|
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John N. Spencer, Jr., Chairman |
|
|
Dean G. Kollintzas |
|
|
Peter M. Tsolinas |
The Report of the Audit Committee shall not be deemed to be soliciting material and shall
not be incorporated by reference into any of our prior or future filings with the SEC, irrespective
of any general statement included in any such filing that incorporates this proxy statement by
reference, unless such filing explicitly incorporates this Report of the Audit Committee.
23
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Policies and Procedures for Approval of Related Person Transactions
Our Audit Committee is responsible for reviewing and approving all transactions or
arrangements between the Company and any of our directors, officers, principal stockholders or any
of their respective affiliates, associates or related parties, other than transactions with
officers which are covered by the duties of the Compensation Committee. In determining whether to
approve or ratify a related party transaction, the Audit Committee will discuss the transaction
with management and will consider all relevant facts and circumstances available to it including:
|
|
whether the terms of the transaction are fair to the Company and (ii) at least as favorable
to the Company as would apply if the transaction did not involve a relate party; |
|
|
|
whether there are demonstrable business reasons for the Company to enter into the
transaction; |
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|
|
whether the transaction would impair the independence of an outside director; and |
|
|
|
whether the transaction would present an improper conflict of interest for any director or
executive officer, taking into account the size of the transaction, the direct or indirect
nature of the related partys interest in the transaction and the ongoing nature of any
proposed relationship, and any other factors the Audit Committee deems relevant. |
Consulting Agreement with Donald Hildebrand
In order to assist with the transition of certain duties to Dr. McNally, Donald G. Hildebrand,
our then current President and Chief Executive Officer, entered into a Consulting Agreement with us
on March 20, 2008. Aside from his duties as a consultant, Mr. Hildebrand also continues to serve
as Chairman of our Board of Directors. The term of the Consulting Agreement began on April 1, 2008
and will end on December 31, 2009. During the month of April 2008, Mr. Hildebrand received $22,500
as compensation for his services (equivalent to his salary as President and Chief Executive
Officer). Beginning on May 1, 2008 and continuing through December 31, 2008, Mr. Hildebrand
provided us with at least 32 hours of service per month and was paid at the rate of $250 per hour.
Beginning on January 1, 2009 and continuing through December 31, 2009, Mr. Hildebrand will provide
us with at least 16 hours of service per month and will be paid at the rate of $300 per hour. The
Board of Directors may, in its discretion, recommend the payment of an annual bonus. We also pay
Mr. Hildebrands medical and dental coverage through the term of the Consulting Agreement. Mr.
Hildebrand received $64,000, in the aggregate, for services rendered under the consulting agreement
in 2008, including medical and dental insurance coverage. We may terminate the Consulting
Agreement, with or without cause. If we terminate the Consulting Agreement without cause, we must
give Mr. Hildebrand at least 30 days notice and we will be required to pay him, as a severance
payment, three months compensation ($14,400). Likewise, if the Consulting Agreement is terminated
due to the death of Mr. Hildebrand, we will be required to pay his estate three months
compensation. If Mr. Hildebrand wishes to terminate the Consulting Agreement, he must provide us
with at least 30 days notice, and no severance payments will be due to him upon termination.
Transactions with Emory University
Emory University (Emory) is a significant stockholder of the Company, and our primary
product candidates are based on technology rights subject to a license agreement with Emory (the
Emory License). The Emory License, among other contractual obligations, requires payments based
on milestone achievements, royalties on sales by the Company or on payments to the Company by our
sublicensees, and payment of maintenance fees in the event certain milestones are not met within
the time periods specified in the contract. We may terminate the Emory License on three months
written notice. In any event, the Emory License expires on the date of the latest expiration date
of the underlying patents. We are also obligated to reimburse Emory University for certain ongoing
costs in connection with the filing, prosecution and maintenance of patent applications subject to
the Emory License. Such reimbursements to Emory amounted to $102,141 and $243,653 for the years
ended December 31, 2008 and 2007, respectively.
In June 2008, we entered into two subcontracts with Emory for the purpose of conducting
research and development activities associated with a grant from the National Institutes of Health.
During 2008, we recorded $723,887 of expense associated with these subcontracts. All amounts paid
to Emory under these subcontracts are reimbursable to us pursuant to the NIH grant.
24
OTHER MATTERS
Stockholder Proposals
Any proposal which a stockholder intends to present in accordance with Rule 14a-8 of the
Securities Exchange Act of 1934 (the Exchange Act) at our next Annual Meeting of Stockholders to
be held in 2010 must be received by us on or before December 31, 2009. Notice of stockholder
proposals submitted outside of Rule 14a-8 of the Exchange Act will be considered untimely if
received by us after March 16, 2010. Only proper proposals under Rule 14a-8 of the Exchange Act
which are timely received will be included in the proxy statement and proxy in 2010. We reserve
the right to vote against, reject, rule out of order, or take other appropriate action with respect
to any proposal that does not comply with these requirements.
Notice of intention to present a proposal at the 2010 annual meeting should be addressed to
Corporate Secretary, GeoVax Labs, Inc., 1256 Briarcliff Road, Emtech Bio Suite 500, Atlanta,
Georgia 20206.
Availability of Annual Report
GeoVaxs Annual Report to Stockholders, containing the Companys Annual Report on Form 10-K
including the Companys audited financial statements for the year ended December 31, 2008,
accompanies this proxy statement but is not a part of the Companys soliciting materials.
Stockholders may obtain, without charge, a copy of the Companys Annual Report on Form 10-K
for fiscal 2008, filed with the SEC, including the financial statements and schedules thereto,
without the accompanying exhibits, by writing to: Investor Relations, GeoVax Labs Inc., 1256
Briarcliff Road, Atlanta, GA 30306, or contact Investor Relations by telephone at (404( 727-0971 or
email at investor@geovax.com. The Companys Form 10-K is also available online at the Companys
website, www.geovax.com.
Delivery of Documents to Stockholders Sharing an Address
The SEC has adopted rules that permit companies and intermediaries (such as banks and brokers)
to satisfy the delivery requirements of proxy materials and annual reports with respect to two or
more stockholders sharing the same address by delivering a single Notice of Internet Availability
of Proxy Materials or set of paper proxy materials addressed to those stockholders, subject to
certain conditions. Upon satisfaction of those conditions, we will only deliver one Notice of
Availability of Proxy Materials to multiple stockholders sharing an address unless we have received
contrary instructions from one or more of the stockholders. If multiple copies are being delivered
to a shared address, stockholders may request that single copies be delivered by oral or written
request to our Corporate Secretary, whose contact information is provided below.
We will also promptly deliver a separate copy of this Proxy Statement, the Annual Report and
the proxy card to a stockholder at a shared address to which a single copy of the document was
delivered, and to any other stockholder of the Company upon oral or written request to:
GeoVax Labs, Inc.
Attn: Mark W. Reynolds
1256 Briarcliff Road
Emtech Bio Suite 500
Atlanta, Georgia 30306
Website: www.geovax.com
Telephone No.: 404-727-0971
Email: mreynolds@geovax.com
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By Order of the Board of Directors |
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Mark W. Reynolds |
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Corporate Secretary |
25
GEOVAX LABS, INC.
ATTN: DONALD HILDEBRAND
1256 BRIARCLIFF ROAD NE
ATLANTA, GA 30306
VOTE BY INTERNET www.proxyvote.com
Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form.
VOTE BY PHONE - 1-800-690-6903
Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions.
VOTE BY MAIL
Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717.
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TO VOTE, MARK BLOCKS BELOW
IN BLUE OR BLACK INK AS FOLLOWS: |
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M14537-P81128
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KEEP THIS PORTION FOR YOUR RECORDS |
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DETACH
AND RETURN THIS PORTION
ONLY |
THIS PROXY CARD IS VALID ONLY WHEN
SIGNED AND DATED.
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GEOVAX LABS, INC.
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For All |
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Withhold All |
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For All Except |
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To withhold authority to vote for any individual
nominee(s), mark For All Except
and write the
number(s) of the nominee(s) on the line below.
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The Board of Directors recommends that you vote FOR the following:
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o |
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o |
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1. |
Election of Directors |
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Nominees:
01) Donald G. Hildebrand
02) Andrew J. Kandalepas
03) Dean G. Kollintzas
04) Robert T. McNally
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05) Harriet L. Robinson
06) John N. Spencer, Jr.
07) Peter M. Tsolinas |
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The Board of Directors recommends that you vote FOR the following proposal:
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For |
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Against |
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Abstain |
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2. |
Ratification of the appointment of Porter Keadle Moore LLP as the independent registered public accounting firm of GeoVax Labs, Inc. for the fiscal year ending December 31, 2009.
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NOTE: And such other business as may properly come before the meeting or any adjournment thereof.
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Signature [PLEASE SIGN WITHIN BOX] |
Date |
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Signature (Joint Owners) |
Date |
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Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting:
The Annual Report, Notice and Proxy Statement and Form of Proxy are available at www.proxyvote.com.
M14538-P81128
GEOVAX LABS, INC.
This proxy is solicited by the Board of Directors
Annual Meeting of Stockholders
6/18/2009 02:00 PM
This proxy will be voted as specified by the stockholder. If no specification is made, all shares will be voted FOR the approval of the two proposals set forth in the proxy statement. The stockholder represented herein appoints Robert McNally and Mark Reynolds, and each of them, proxies with the power of substitution to vote all shares of Common Stock entitled to be voted by said stockholder at the Annual Meeting of Stockholders of GeoVax Labs, Inc. to be held at the J. Fonda Conference Center, located
at 1256 Briarcliff Road, Atlanta, Georgia, on June 18, 2009 at 2:00 P.M. (Eastern Time), and in any adjournment or postponement thereof as specified in this proxy.
Continued and to be signed on reverse side